--- title: Job software for painters description: Estimates, contracts, scheduling, photos and invoices for painters, shown on a exterior repaint from first call to final payment. url: https://getprospace.com/for/painting updated: 2026-10-26 site: GetProSpace --- # Job software for painters Painting jobs are won on prep, color choices and clear scope: which rooms, which coats, which trim. GetProSpace keeps the estimate, the approved colors, the before and after photos and the invoices together for every house. Start free for 14 days. No card needed. - [Start your free trial](https://app.getprospace.com/login?ref=site) - [Free painting estimate template](https://getprospace.com/templates/painting-estimate) ## An exterior repaint, from the first call to the final payment This is how a typical painting job goes in GetProSpace. Your jobs will differ, and the steps bend to fit. 1. **The walkthrough.** Walk the house with the customer, noting what gets painted and what does not. Photograph peeling areas, cracks and anything that needs repair first, and mark them so the scope is clear. 2. **An estimate by area.** List each area as its own line (rooms, exterior walls, trim, garage), with the number of coats and who supplies the paint. Offer add-ons such as cabinets or an accent wall. 3. **The signed agreement.** The customer signs online. Colors and finishes can go in the agreement's own wording, so everyone has the same list. 4. **Prep, prime, paint.** Schedule the crew by day. Log what was finished and take photos of each stage: prepped, primed, first coat. Rot or damage found under old paint goes through a change order. 5. **The walkthrough and the final bill.** Photograph each finished area and walk through with the customer. Send the balance invoice, record the payment, and keep the before and after pairs for your records and your website. ## Photos worth taking on every painting job Photos protect you if the work is questioned later. They are kept with the job by phase, with the time they were taken, and you choose which ones the customer sees. - Every wall and room before you touch it - Peeling, cracks, stains and rot, marked with an arrow - Masking and protection in place - Primer and first coat, so progress is visible - Each finished area from the same angle as the before - Before and after pairs of the most changed areas ## What changes mid-job for painters Each of these can change the price or the schedule once the work starts. A change order writes it down, sends it for approval and adds the approved amount to the job's price. - Rot behind old trim or siding - Water stains that need the cause fixed first - Lead-safe or extra prep work needed on older homes - A customer who adds rooms or changes colors after starting ## What painters use most - **Estimates and e-signed agreements.** Build the estimate with packages and add-ons, send it by text from your business line or by email, and have it accepted and signed online. The painting estimate template shows the layout. - **Photos, marks and before-and-afters.** Take photos on the job, draw arrows and circles on them, pair a before with an after, and make a PDF photo report. - **Schedule and crews.** Put each day on the calendar, assign people, and see warnings before anyone is double-booked. - **Invoices and payment records.** Bill deposits and balances, record each payment you receive, and see what is owed. - **Changes to the price.** Write up extra work, send it for approval, and keep the job's price and schedule honest. - **Warranties.** Issue a warranty certificate in your own words. For example: "We will touch up any peeling or blistering caused by our preparation or application for two years." ## Free painting templates - [Painting estimate template](https://getprospace.com/templates/painting-estimate): A sample painting estimate with the lines, quantities and options painters use, and what to put in it. - [Painting invoice template](https://getprospace.com/templates/painting-invoice): A deposit invoice and a final invoice, including a change order and the deposit already paid. - [Help center](https://getprospace.com/help): Short answers to how things work, from sending an estimate to recording a payment. ## Questions from painters ### How do I keep track of which colors the customer chose? Put them in the agreement or the estimate's line descriptions, and photograph the finished walls. If a customer changes a color after the paint is bought, a change order records the new amount and the date. ### Can I show a customer the before and after? Yes. Pair a before photo with an after photo and the job shows a slider between them. You can share the pair on the customer's link and include it in the photo report. ### Can I charge a deposit for materials? Yes. An estimate can carry a deposit as a percentage or an amount, and you bill it from the accepted estimate in one step. ### Is GetProSpace only for painters? No. It is made for any trade that quotes, schedules and bills jobs. The estimates, documents, warranties and roles are written in your own words. ### Do I need a card to try it? No. Every new company starts a 14-day Pro trial with no card. ## Run your next painting job in one place Start a 14-day free trial of Pro. No card needed. - [Start your free trial](https://app.getprospace.com/login?ref=site) - [See pricing](https://getprospace.com/pricing) --- GetProSpace: GetProSpace is job-management software for contractors and home-service businesses in any trade: leads, estimates, e-signed contracts, scheduling, job photos, invoices, payment records and job profit in one app. Support: support@getprospace.com