Free template
Landscaping estimate template
A clear landscaping estimate says what you will do, how much of it, and what it costs, so the customer can say yes without a phone call. Use the example below as a starting point. You can copy it, or build and send it from GetProSpace in a few minutes.
Example: backyard patio and planting
Lines marked optional are add-ons the customer can choose, and they are not in the total until chosen.
| Item | Quantity | Price each | Amount |
|---|---|---|---|
| Excavate and prepare the base | 1 | — | $2,400 |
| Paver patio, installed | 320 sq ft | $28 | $8,960 |
| Planting beds, soil and mulch | 1 | — | $1,300 |
| Low-voltage patio lighting Optional | 1 | — | $950 |
| Drip irrigation for the new beds Optional | 1 | — | $720 |
| Total | $12,660 | ||
These numbers are only an example to show the layout. They are not a price list and not advice on what to charge. Use your own costs and your local rates.
What to put in a landscaping estimate
- The area to be worked, with a sketch or measurements
- Materials by name: paver type, stone, plants and sizes
- Excavation, base depth and drainage
- What happens to soil and debris
- Plant care or a guarantee on plants, if any
- A start window that allows for rain
Mistakes that cost landscapers money
- Quoting a patio without saying what the base is
- Plants listed as "shrubs" with no sizes or counts
- No note about rain delays or access
- No plan for plants that fail
Send it from GetProSpace
In GetProSpace you build the estimate from lines like these, with packages and optional add-ons, and add your logo, license number and contact details. You send it by text from your business line or by email. The customer opens a link, chooses their options and accepts it online, with no account. You get a PDF as well.
When it is accepted, you can bill the deposit in one step, and the same job holds the contract, photos and invoices. See the landscaping page for how a whole job runs, or the landscaping invoice template.
Questions
How long should a landscaping estimate be good for?
Long enough for the customer to decide, but short enough that material prices have not changed. A common choice is two to four weeks. In GetProSpace you set how many days an estimate is valid, and it stops being open after that.
Can the customer accept it online?
Yes. They open the link, review the estimate, choose any options and accept it with their name. You are told when they do.
Is this template really free?
Yes. Copy the example, or use the Markdown version of this page at the same address plus .md. You do not need an account.
Send your next landscaping estimate in minutes
Start a 14-day free trial of Pro. No card needed.